Planning an event and need custom medals? Whether it’s a sports day, marathon, school competition or corporate awards night, getting the details right matters. At Medal Studio, we make the process smooth and stress-free, from initial idea to final delivery.
1. Start with the Basics: Event Name and Date
It might seem obvious, but knowing your event name and date is the most important part of your medal order. This helps us suggest the right design elements, text, and timeline. You don’t need to know exactly what the medal should look like yet but having a name, theme, or location is a great starting point.
2. Plan Your Timeline: Delivery Date and Turnaround
We recommend placing your order at least 2 weeks before you need delivery. That gives us time to work with you on design, confirm artwork, and manufacture your medals with care.
But if you’re on a tighter schedule, don’t worry. We offer express production for an additional rush fee, and we’ve helped plenty of customers pull off last-minute miracles.
Tip: The earlier you get in touch, the more flexibility we have for design and delivery options.
3. Send Us Your Artwork or Medal Ideas
If you already have artwork or a logo, send it over! We work best with high-quality vector files. You can check out our artwork guidelines here for full details. If you’re not sure about the format, just ask, we’re always happy to help.
No artwork? No problem.
Even a rough sketch, a description, or a few notes about the medal text, themes, or imagery you want is enough to get started. Our in-house design team will bring your ideas to life and send you a digital proof for approval before anything goes into production.
4. Tell Us How Many and What Types of Medals You Need
Let us know your total quantity and breakdown. This helps us provide accurate pricing, production timelines, and ensures you get exactly what you need for your event.
For example, do you want an acrylic medal or a cast medal? The medla type you choose can impact delivery time.
We can accommodate orders of all sizes, from small school events to large international races.
5. Choose Your Medal Style and Material
This is where the fun really starts. We offer a wide range of custom medal styles, including:
- Die-cast medals with cut-out shapes
- Acrylic medals for colourful designs
- Wooden medals for a rustic and unique look
- Custom shape medals for depth and personalisation
Need help deciding? We’ll recommend materials based on your budget, design complexity, and how you want the final medals to feel in hand.
All our medals are made ethically and to the highest standards, whether it’s one hundred or ten thousand.
6. Pick a Ribbon That Complements Your Design
The ribbon does more than hold the medal, it completes the look.
We offer:
- Plain or patterned ribbons
- National colours or custom themes
If you’re not sure what fits best, we can mock up a few options for you.
7. Final Proof & Production
Once everything’s approved, including artwork, quantities, and materials, we’ll send you a final proof to sign off. Double-check all the details (spelling, dates, names, logos) before giving the green light.
Then we get to work producing your medals and shipping them directly to you, on time and beautifully packaged.
Ready to Get Started? We’ve Got You.
You don’t need to have it all figured out. Whether you’ve got a full design file or just a few ideas scribbled down, our team is here to help every step of the way. Get in touch today to start your order, or just to ask a few questions. We’re fast, friendly, and local in both the UK and USA.
Start designing your custom medal today
Updated: 11/09/2025